The ASMBS Foundation will cover the costs of items that are considered a necessity item in order for the event to take place. Guidelines will be provided that must be followed in order for expenses to be paid directly or reimbursed by the ASMBS Foundation. Any expense over $250 must be pre-approved by an ASMBS Foundation staff member. Since this is a fundraising event, we ask that you try to get as many event necessity items donated as possible to help keep cost down and to help make your event a financial success. We strongly suggest that your local expenses stay below 15% of what you plan to raise to ensure that you have a successful fundraising event.

Appropriate Items (The ASMBS Foundation will cover the cost of these items):

  • Table and chair rentals
  • Permits
  • Venue charge
  • Event signage and printing
  • Sound equipment rental
  • Delivery fees
  • Generator rentals
  • Portable toilet rentals
  • Coloring Contest supplies
  • Other items deemed a necessity that must have pre-approval by an ASMBS Foundation staff member.

Inappropriate Items (The ASMBS Foundation does NOT cover the cost of these items):

  • Participant giveaways or raffle prizes (these items may be donated as in-kind)
  • Office equipment (computers, cameras)
  • Entertainment or food
  • Professional photographer
  • Third-party event planners or marketing staff
  • Alcohol
  • Advertising (paid advertising)
  • Additional activities (bounce house, games, etc.)
  • Tents
  • Team t-shirts
  • Decorations (balloon arch, etc.)
  • Guest speakers